Demonstrate that you understand the expected components:
- project performance,
- administrative performance,
- organizational structure,
- project and administrative teams,
- techniques of project management,
- and lessons learned.
Your submission must demonstrate
- that you understand all of the components that must be reviewed in a project close
- that you can effectively communicate your information in the formal structure required
You will be writing memos in several modules. These assignments are designed to help you think through the topic and then demonstrate your understanding. These assignments also allow you to work on a vital skill in business – written communication. Sub-documents associated with this document describe the appropriate format and content for a memo.
Memo Content
Even more so than any other form of writing, it is important to stay focused and make your points clearly in a memo.
- The first paragraph must let your reader know why they are reading the memo, so it has to be written carefully.
- The remainder of the text of the memo should be concise and to the point.
- Bulleted lists are frequently useful. However, do not sacrifice clarity for brevity.
- You must use prose to explain the purpose of any list you use.
Memos are frequently written using a write-through technique. That is, the memo is written in a manner that allows the recipient to extract sections and forward them on to others. An example of the usefulness of this technique is when a manager writes a memo to their director requesting funding for an additional staffer, and the director includes part of the memo’s text in their budget.
While real-world business memos are admittedly frequently not properly cited, you must be careful to give credit to your information sources. This allows your reader to locate the original source (and avoids the question of plagiarism). Also, if you use a person’s name in your memo, make sure you CC the person referenced so he is aware of the topic addressed in the memo.
